As a business you can claim back VAT that you have been charged for a good or service that has been supplied to your business or an employee of your business. Employees travelling internationally are one of the biggest sources of reclaimable VAT. Depending on nominal criteria varying from country to country, this includes VAT on accommodation, meals, transport costs, marketing costs, costs incurred in relation to participating in an event, an exhibition or a conference, etc. Below are the three important VAT deadline dates to keep in mind if your business is reclaiming VAT.
Not sure if your business can reclaim VAT? Read this post: Is your business entitled to a VAT refund?
June Deadline
The 30th of June deadline applies to Non-EU companies that have incurred VAT within the EU between the 1st January 2019 to the 31st December 2019. This also applies to EU companies that have incurred VAT on travel expenses in Switzerland and Norway.
For Non- EU companies reclaiming VAT in the EU under the 13th Directive, original invoices and receipts must be submitted.
The United Kingdom has exceptions in the 13th Directive. For Non-EU companies reclaiming UK VAT, the deadline is December 31st – see more in December Deadline below.
September Deadline
The 30th of September deadline applies to EU companies reclaiming VAT within the EU, not in their home country, under the 8th Directive. This includes VAT incurred between the 1st of January 2019 and the 31st of December 2019.
For EU companies reclaiming VAT within the EU copies of invoices and receipts must be submitted.
December Deadline
The 31st of December deadline applies to companies in the United States and Non-EU companies that want to reclaim VAT incurred in the UK.
US and Non-EU companies can reclaim VAT incurred in the UK during the 1st of July 2019 to the 30th of June 2020. Original invoices must also be submitted by US and Non-EU companies reclaiming VAT in the UK.
See our post Brexit: What does it mean for your Business and VAT.
