Cross Border Vat Reclaim/Foreign VAT Reclaim on T&E

Cost-saving measures are critical to business sustainability. We provide an end-to-end seamless cross border VAT recovery solution to assist our valued clients in Ireland, the UK, EU and globally in recouping cross-border value added taxes and maximising refund potential on business travel and many other accounts payable spend with little effort from our clients.

Our cutting-edge data analysis technology and Foreign VAT reclaim experts provide a hybrid solution to reclaim unrealised VAT for businesses worldwide.

Reclaiming cross border VAT, is a complex and time-consuming process and can be daunting for many organisations. Approximately fifty percent of UK and EU companies and a much higher level of non-EU organisations still do not reclaim their foreign VAT. Of the larger companies that do reclaim VAT, many encounter VAT reclaim difficulties. Claims are submitted on a country-by-country bases adhering to local legislation. This requires local procedural knowledge and the ability to speak the language. Non-EU companies require a reciprocal VAT agreement with their home state. Many countries also need a Fiscal Representative in situ to grant non-European businesses VAT refunds.

We are a global indirect tax solution provider of choice for companies that value superior customer focus and service. Our responsive attention to our client’s specific requirements sets us apart from many providers and empowers our team to deliver a flexible approach to meet all expectations and challenges.

We assist many companies who want to save significant indirect tax in the following foreign scenarios:

Irish companies who need to reclaim VAT in UK and EU and globally
UK companies who need to reclaim VAT in EU and globally
EU companies who need to reclaim VAT in UK and globally
No EU companies who need to reclaim VAT in EU, UK and globally

Our Foreign VAT Recovery team will assess your cross border VAT reclaim process at no cost to your company. We will provide an analysis, including an overview of how we can optimise your foreign VAT reclaim opportunities with a guaranteed return on your investment with our services.

For more information on your companies EU, UK and Global VAT entitlements including our process and fee structure please email us on info@globaltaxreclaim.com. Our team will respond immediately during business hours and remember there is no upfront payment as our fee is based on the amount of VAT we recover for your company.

The Cross Border VAT Reclaim Process

Contact

Contract

Retrieve

Process

Submit

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Our onboarding team will extract your T&E data and process your VAT reclaim seamlessly after our easy setup. If, however, you prefer or are required to use traditional paper-based processing, that is no problem. We will retrieve or copy your paperwork and provide an efficient process and prompt VAT recovery result to save your company valuable revenue. The resulting combination of ISO standards, our technology and expertise have enabled a secure process for VAT recovery across the world.

Our success is based on the successful recovery of your cross border VAT. There is no upfront payment as our fee is based on an agreed percentage of the amount of VAT we recover for your company.

About the European Directives for Cross Border VAT Refunds (Value Added Tax)

EU Companies VAT reclaim Directive 2008/09/EC, (former 8th Directive)

Cross-border VAT refunds to EU-registered companies are based on the provisions stated in the Council Directive 2008/9/EC (known as the 8th VAT Directive up until 2010). This Directive details the full rules and regulations for foreign VAT refunds to taxable entities not established in the EU Member State of Refund but established in another EU Member State.

To reclaim VAT under Council Directive 2008/9/EC the company must not have supplied services or goods in the country where they incur VAT, although there are some exceptions to this rule. For more information, please get in touch with our team.

Non-EU Companies Directive 86/560/EEC (13th Directive)

Refund of cross-border VAT to business is based on the regulations and rules provided in the Council Directive 86/560/EEC (13th VAT Directive) on the harmonisation of tax laws of the EU Member States relating to turnover taxes making arrangements for the refund of VAT to taxable companies who are not registered in the EU. These companies are entitled to reclaim input VAT by submitting an application according to the specific rules of the EU Member State concerned.

To reclaim VAT under Directive 86/560/EEC during the refund period, the foreign business must not have supplied services or goods in the country they incurred the VAT, although there are some exceptions to this rule. Also, the company must not have been established in any other EU Member state or be VAT registered in the refunding EU member state. For more information, please contact our team at info@globaltaxreclaim.com.

EU VAT Chart

The EU VAT Chart lists the eligible VAT refundable business expenses available to EU entities in jurisdictions where they are not VAT registered as and from January 2022.

Download our Cross Border VAT Chart

Seamless integration with client’s cloud-based expenses solution

Our flexible approach and technology allow us to work hand in hand with your internal systems to optimise our efforts while minimizing your team’s required involvement. Our VAT Reclaim specialist team, process, and automated systems are designed to work with all third-party travel, expenses, and invoice tools. Our onboarding team will extract your T&E data and process your VAT reclaim seamlessly after our easy set-up process. If, however, you prefer or are required to use traditional paper-based processing, that is no problem. We will retrieve or copy your paperwork and provide you with an efficient process and prompt VAT recovery result to save your company valuable revenue.

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Don't just take our word for it...

“We partner with Global Tax Reclaim for all our international VAT reclaims, via our international Head Office. While their presence is barely felt during an engagement. They’ve demonstrated an ability to uncover significant tax savings opportunities for the Group. Their personnel consistently demonstrate a high level of quality and commitment to a strong client service level.”

Group Financial Controller – One of the world’s leading FinTech companies

One of the world's leading FinTech companies

“Global Tax Reclaim’s outsourced model provided us with a valuable, cost-effective solution to recover the Group’s EU cross-border VAT entitlement. This has allowed us to unlock cash trapped in our T&E expenditure across the Group in the EU. They also assisted us in the calculation of the recoverable amount of domestic VAT relating to our domestic T&E cost. Global Tax Reclaim’s fees for this work are very attractive as it is a contingency-based fee structure. Their work has been at a very high standard, delivered on time in a professional manner. We appreciate working with Global Tax Reclaim.”

EMEA Tax Director – World leader in products that connect people in a natural, intuitive way to the digital experiences they care about

EMEA Tax Director - World leader in products that connect people in a natural, intuitive way to the digital experiences they care about

“GTR provides tax reclaim services for travel expenses related cross-border VAT reclaims. The service is provided to our sister company in Ireland since 2013. And in addition to the UK entity and our sister company in Sweden in 2014. We can highly recommend GTR as a reliable and proactive provider, and we will continue the relationship throughout 2015 and beyond.”

Procurement Manager, Northern Europe – Global leader in the provision of technology-leading products, systems and services to the worldwide construction industry

Procurement Manager, Northern Europe - Global leader in the provision of technology-leading products, systems and services to the worldwide construction industry

“We find Global Tax Reclaim to be very professional and approachable in all dealings which we have with them. They offer suggestions which help us to retrieve the information that they need in a quicker and more efficient way and they are very flexible depending on customer requirements. Their client portal “VAT Vault” tracks the tax they have reclaimed and from which country (e.g. tax on UK/Dutch/German etc. receipts and invoices). We were surprised at how much they were able to retrieve for us and therefore we extended their services to our offices in the UK.”

CFO – One of the largest publicly traded (NYSE) and diverse providers of professional technical services in the world

CFO – One of the largest publicly traded (NYSE) and diverse providers of professional technical services in the world

“Global Tax Reclaim have provided outstanding value by recovering 8th Directive cross-border EU VAT on behalf of the European Head Quarters, and various other EU entities since 2004. GTR’s diligent approach in this area is outstanding and they consistently provide outstanding client service and value.”

European Financial Controller – World leader in discovering and delivering solutions for the sustainable nutrition of plants, animals and people

European Financial Controller - World leader in discovering and delivering solutions for the sustainable nutrition of plants, animals and people

“The Group commenced using the services of Global Tax Reclaim in November 2013, to reclaim VAT associated with EU travel and related costs. With GTR’s help, the VAT refunds received have subsidised the necessary costs of EU marketing and promotion. We have found the VAT recovery process to be efficient and transparent and GTR’s contingency based fees value for money. Finally, our expectations have always been exceeded.”

Investments and Taxation Manager – Leading provider of services in the pharmaceutical and healthcare sector

Leading provider of services in the pharmaceutical and healthcare sector

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